Pursuant to Article 30 of the Personal Information Protection Act (PIPA), LTI Korea has developed the following guidelines for the protection of user privacy and swift handling of complaints in this regard.
① LTI Korea collects the user’s personal information solely for the purposes outlined below. In accordance with Article 18 of PIPA, LTI Korea will seek the user’s approval in case of any changes this Policy.
| No. | Personal Information | Purpose | Notes |
|---|---|---|---|
| 1 | LTI Korea website (including online submissions) personal information | 1:1 Q&A (Management of inquiries and answers) | LTI Korea website and MIS website |
| 2 | Management of online submissions | ||
| 3 | MIS personal information | Management of LTI Korea submission programs | MIS website |
4 | Management of translators’ information | ||
| 5 | Korean Literature Global Platform (previously known as Digital Library of Korean Literature) personal information | Korean Literature Global Platform (previously known as Digital Library of Korean Literature) website membership and newsletter subscription | Korean Literature Global Platform (previously known as Digital Library of Korean Literature) website |
| 6 | Management of personal information collected by LTI Korea Library | Management of LTI Korea Library loan services | LTI Korea Library collection management system |
7 | Personal information for dispatching LTI Korea Library services | Management of use of LTI Korea Library services (incl. newsletter service) | External services (consignment agreement signed) - to be changed |
| 8 | KLN personal information | Dispatching KLN and receiving relevant inquiries | KLN website |
9 | Management of other enquires | ||
| 10 | LTI Korea Translation Academy website (previously known as Education Management System) personal information | Management of student members of LTI Korea Translation Academy website (previously known as Education Management System) | LTI Korea Translation Academy website (previously known as Education Management System) |
| 11 | Management of temporary members of LTI Korea Translation Academy | ||
12 | Management of faculty members of LTI Korea Translation Academy | ||
Others (one-off) | Platform for Peace and Communication (Korean Diaspora Literature Essay Contest) | Management of information of applicants and winners | Platform for Peace and Communication |
New Korean Wave Cultural Contents Translation Contest personal information | LTI Korea website |
① LTI Korea processes the following personal information files.
| No. | Personal Information file | Operational Basis | Purpose | Personal Information* | Retention Period |
|---|---|---|---|---|---|
| 1 | (LTI Korea website) 1:1 Q&A |
| Same as Article 1, ①-1 | Name, email, contact information, password | Until deletion of the relevant posting |
| 2 | Online submissions | Same as Article 1, ①-2 | Name, email, contact information, password | Two years (renewal checked) | |
| 3 | Management of translation support program (waiting list) | Same as Article 1, ①-3 | Name(Korean/English), email, contact information, password, Nationality, date of birth, adress, affiliation/occupation, education and work experience, awards and achievements, ※ information about co-translator (if applicable, seleted): same as above | Until execution of purpose of membership service(education, work experience, awards and achievements) | |
| 4 | Management of translators’ information | Same as Article 1, ①-4 | Management of information required for translation and publication programs | Until execution of purpose | |
| 5 | Korean Literature Global Platform (previously known as Digital Library of Korean Literature) website membership | Same as Article 1, ①-5 | Name, email, language, membership type, country of resident, purpose of signing up, contact information, Nationality, | Until execution of purpose | |
| 6 | LTI Korea Library loan services | Same as Article 1, ①-6 | Until execution of purpose | ||
| 7 | LTI Korea Library newsletter services | Same as Article 1, ①-7 | |||
| 8 | Korean Literature Now (KLN) subscription | Same as Article 1, ①-8 | Name, email, contact information, adress | Until deletion is requested | |
| 9 | Inquiries about KLN (paper publications) | Same as Article 1, ①-9 | Name, email | Until deletion is requested | |
10 | LTI Korea Translation Academy website (Education Management System) general members | Same as Article 1, ①-10 | User-ID, name, email, contact information, password, date of birth, gender, Alien registration number | Until withdrawal of membership | |
11 | Management of LTI Korea Translation Academy website (Education Management System) temporary members | Same as Article 1, ①-11 | User-ID, name, email, contact information, password, date of birth, gender, education and work experience, awards and achievements, passport number, visa number | 6 months since registration | |
12 | Management of LTI Korea Translation Academy website (Education Management System) faculty members | Same as Article 1, ①-12 | name (Korean/English), date of birth, Nationality, email, contact information, adress, education and work experience, qualifications, research records | Until deletion is requested | |
Others (one-off) | Applying for Platform for Peace and Communication (Korean Diaspora Literature Essay Contest) | Same as Article 1 ①-Others (one-off) | Name, date of birth, affiliation, position or grade, Nationality, contact information, email, adress | 3 years since the date of collection | |
Applying for New Korean Wave Cultural Contents Translation Contest | Same as Article 1 ①-Others (one-off) | name (Korean/English), email, adress, contact information, nationality consent, recognition pathway | 1 year after the end of competition |
※ Passwords and unique identification information are encrypted and stored automatically.
② For further information regarding personal information files, users may visit Personal Information Protection Portal (www.privacy.go.kr) of Personal Information Protection Commission (run by Korea Internet & Security Agency)
① LTI Korea processes personal information only for the purposes outlined in Article 1 above.
② LTI Korea does not utilize or share personal information with a third party beyond the scope notified and consented beforehand. However, exceptions are made in the case of provision of information in accordance with the law, or within the scope ofotherstatutes
③ LTI Korea shares the user’s personal information with third parties as outlined below.
| No. | Third Party | Purpose of Utilizing Personal Information | Personal Information Provided | Third party Retention and Utilization Period | Basis for Third Party Sharing |
|---|---|---|---|---|---|
| 1 | Tax office | Confirmation of payment of scholarship and tuition fee | Resident registration number (foreign registration number) | Utilized until certificate of payment of scholarship and tuition fee is issued. Stored permanently | Consent of user |
| 2 | Immigration office | Confirmation and approval of immigration records for foreigners | Name (in English), passport number, address, contact information, email | Until termination of foreign registration | |
| 3 | Korean Studies Information | Using book ordering system | Until 6 months after execution of purpose | ||
| 4 | Overdrive | E-book service | Until execution of purpose | ||
| 5 | E.C.O | ||||
| 6 | Planty_m | Digital magazine service |
① LTI Korea outsources the processing of personal information as outlined below.
| No. | Company | Task | Notes |
|---|---|---|---|
| 1 | Withsysem | LTI Korea website, New Korean Wave Cultural Contents Translation Contest (expected) | |
| 2 | HiQ | Defect repair work for MIS | |
| 3 | Pinnode | Korean Literature Global Platform website | |
| 4 | UTOB | Maintenance and repair work for data management system of LTI Korea Library | |
| 5 | Stibee | Newsletter dispatch service | to be changed |
| 6 | tbc | Maintenance and repair work for KLN’s website | |
7 | Mapsco | LTI Korea Academy (Education Management System) | |
8 | Saramin | LTI Korea personnel recruitment | |
Others (one-off) | Withsysem | Platform for Peace and Communication (Korean Diaspora Literature Essay Contest) | |
New Korean Wave Cultural Contents Translation Contest |
※ For external service consigment only
② Pursuant to Article 26 of PIPA, when signing a contract with an outsourcing company, LTI Korea prohibits the use of personal information for purposes other than those specified in the contract and the sub-outsourcing of this business to another company. It alsostipulatestechnicalandadministrativesafeguards,supervisionandmonitoringoftheoutsourcingcompany,andresponsibilityforclaimsfordamages,etc.
③ Should there be any changes in the nature of consigned work or the outsourcing company, LTI Korea will reflect the same in this Privacy Policy and disclose that information through its website and newsletter without delay.
① The user, the user’s legal representative or the person delegated by the user may exercise the user’s rights as specified below.
The user, the user’s legal representative or the person delegated by the user may exercise the user’s rights as specified in Article 5-① in the following ways.
Download and complete the Personal Information Inspection, Correction, Deletion and Suspension of Handling Request Form below, and submit it to LTI Korea.
- The user, the user’s legal representative or the person delegated by the user will be notified of the result within 10 days.
※ Contact information:
- Visit Personal Information Protection Portal (www.privacy.go.kr) and follow appropriate procedures.
③ If the user requests error correction or deletion of personal information, LTI Korea does not use or provide the user’s personal information until the correction or deletion has been completed.
① LTI Korea deletes the user’s personal information without delay when it becomes redundant due to expiration of the retention period or execution of purpose.
② LTI Korea transfers the user’s personal information (or personal information file) to a separate database, or stores it in a different location, if the user’s personal information needs to be stored even after expiration of the retention period orexecutionofpurpose.
③ Process and method of deletion of personal information
LTI Korea identifies the user’s personal information (or personal information file) for removal, and sets up a plan for deletion of personal information. LTI Korea deletes the personal information (or personal information file) after seeking the approvalofPrivacyProtectionManager’sapproval.
Personal information stored as electronic files is deleted using Low Level Formatting. Personal information stored in paper format is destroyed by shredding or incineration.
LTI Korea deletes the user’s personal information (or personal information file) within 5 days of the expiry of the retention period or within 5 days of the date when the user’s personal information (or information file) is judged to be redundantduetoexecutionofpurpose,discontinuationofservice,terminationofproject.
① Pursuant to Article 29 of PIPA, LTI Korea takes the following administrative/technical/physical measures to ensure the protection of personal information.
LTI Korea establishes and implements an internal management plan to ensure secure handling of personal information.
LTI Korea monitors and minimizes access rights to personal information by designating staff members who may handle personal information. The details of granting, changing, or withdrawing access to the personal information processing system are recorded,andtherecordsarekeptandmanagedforatleastthreeyears.
In order to prevent illegal access through the information and communications network and infringement of personal information, unauthorized access from outside is controlled and restricted by the use of IP (Internet Protocol) addresses and the infringementpreventionsystem.
The user’s unique identification information, password, and biometric data are encrypted when transmitted or stored through the information and communications network. Passwords are saved as one-way passwords.
Records of accessing the personal information processing system are stored and managed for at least 6 months. The access records are checked on a regular basis to prevent forgery, theft and loss.
Security programs are installed and checked regularly to prevent leakage of or damage to the user’s personal information by the means of hacking or computer viruses.
LTI Korea controls access to the computer center and data storage center (where personal information is stored), by installing secure locking devices.
① Pursuant to the relevant laws, LTI Korea designates Privacy Protection Manager and staff members in charge of handling personal information and resolving user complaints.
Privacy Protection Manager
Information ans Technology Team
Information and Technology Team
Information and Technology Team
① The user may direct inquiries or complaints about privacy infringement to the organizations listed below
Personal Information Infringement Report Center (run by Korea Internet & Security Agency)
Personal Information Dispute Mediation Committee
Cybercrime Investigation Department of Supreme Prosecutors’ Office: 1301,cid@spo.go.kr (www.spo.go.kr)
National Police Agency Cyber Bureau: 182 (cyberbureau.police.go.kr)
① The purpose
LTI Korea uses cookies, which partially store the user’s personal information, for the purpose of identifying the user and providing personalized services. The service provider transfers small files of information to the user’s hard drive.
② Users have the option of installing, operating or blocking cookies. Therefore, users may change the browser setting to allow all cookies, go through a confirmation process each time or block cookies. The cookies used by LTI Korea’s website store minimumpersonalinformationrequiredforuseridentification.Usersmustallowthecookiestobestoredontheirharddrivestobeableto use LTI Korea’s services properly.
- Follow the instruction below to either allow or block cookies:
<예시 : For Internet Explorer 11, go to [Tools] → [Internet Option] → [Privacy] → [Internet Setting] to either allow or block cookies.
LTI Korea operates CCTVs as follows
① Purpose and Basis of CCTV Installation
Pursuant to Article 25-1 of PIPA, LTI Korea installs and operates CCTVs for the following purposes.
② Number of CCTVs and Locations
| Number of CCTVs | Locations | Notes |
|---|---|---|
| 2 | lobby, car park entrance | Same as before |
1 | 2nd floor lobby | Same as before (newly installed in the second quarter of 2020) |
③ Chief Manager and Access Authorized Person
| Position | Name | Title | Team | Phone number |
|---|---|---|---|---|
| Chief manager | YIM Jiwon | Director | Administration Team | 02-6919-7770 |
| Access Authorized person | Choi Eun-mi | Manager | Administration Team | 02-6919-7775 |
④ Recording time, storage period, storage locations and processing method
| Recording Time | Storage Period | Storage Location |
|---|---|---|
| 24 hours a day | 30 days from the time of recording | LTI Korea Mechanical Room (1st floor) Locked storage spaces in the office |
- Processing method : LTI Korea records and manages requests to use for purposes other than those specified above, share with a third party, delete or view CCTV data, and permanently deletes the records after the expiration of the storage period (printedmaterialsaretobeshreddedorincinerated).
⑤ Checking CCTV data
Users may check CCTV data by contacting the person in charge and visiting LTI Korea.
⑥ Request to View CCTV Data
You may make requests to the system administrator of CCTVs, should you wish to view, check or delete your personal information at any time. However, your requests can only be limited to your personal information or CCTV data required for the benefitofyourlife,bodyandproperty.LTIKoreatakesallnecessarymeasureswithoutdelayuponreceivingarequesttoview,checkor delete CCTV data.
⑦ Measures to Ensure Safety of CCTVs
LTI Korea’s CCTV date is encrypted to ensure safe management. In addition, LTI Korea provides different levels of access to personal information as an administrative measure aimed at the protection of CCTV records of personal information. LTI KorearecordsandmanagesthefollowingdatatopreventforgeryandalterationofCCTVrecordsofpersonalinformation:dateandtimeof creation, purpose of viewing, date and time of viewing, and name of viewer. Locks are installed for safe physical storageofCCTVrecords ofpersonalinformation.
⑧ Changes in Privacy Policy
This CCTV Operation and Management Policy was enacted on May 20, 2021. Any additions/deletions made in accordance with changes in law, policy or security technology will be disclosed on LTI Korea’s website at least 7 days before enactment.
- Date of announcement: May 24, 2021 / Date of enforcement: May 24, 2021
① This Privacy Policy comes into effect on May 24, 2021.
06083 LTI Korea, 32, Yeongdong-daero 112-gil, Gangnam-gu, Seoul, Republic of Korea
TEL: +82-2-6919-7714 / FAX: +82-2-3448-4247
Copyright(c) 2019 Literature Translation Institute of Korea. All Rights Reserved.
