LTI Korea's privacy policy

  1. home
  2. LTI Korea's privacy policy

LTI Korea’s Privacy Policy

  • Established onSeptember 30, 2011
  • Amended onSeptember 11, 2013
  • Amended onFebruary 1, 2014
  • Amended onApril 29, 2014
  • Amended onSeptember 11, 2015
  • Amended onMay 28, 2016
  • Amended onAugust 4, 2017
  • Amended onDecember 19, 2017
  • Amended onMarch 27, 2018
  • Amended onJune 26, 2019
  • Amended onNovember 4, 2019
  • Amended onJune 30, 2020
  • Amended onMay 20, 2021

Pursuant to Article 30 of the Personal Information Protection Act (PIPA), LTI Korea has developed the following guidelines for the protection of user privacy and swift handling of complaints in this regard.

ARTICLE 1:  Purpose

① LTI Korea collects the user’s personal information solely for the purposes outlined below. In accordance with Article 18 of PIPA, LTI Korea will seek the user’s approval in case of any changes this Policy.

No.Personal InformationPurposeNotes
1LTI Korea website (including online submissions) personal information1:1 Q&A (Management of inquiries and answers)LTI Korea website and MIS website
2

Management of online submissions

3MIS personal informationManagement of LTI Korea submission programsMIS website

4

Management of translators’ information

5Korean Literature Global Platform (previously known as Digital Library of Korean Literature) personal informationKorean Literature Global Platform (previously known as Digital Library of Korean Literature) website membership and newsletter subscriptionKorean Literature Global Platform (previously known as Digital Library of Korean Literature) website
6

Management of personal information collected by LTI Korea Library

Management of LTI Korea Library loan servicesLTI Korea Library collection management system

7

Personal information for dispatching LTI Korea Library services

Management of use of LTI Korea Library services (incl. newsletter service)

External services (consignment agreement signed) - to be changed

8KLN personal informationDispatching KLN and receiving relevant inquiriesKLN website

9

Management of other enquires

10LTI Korea Translation Academy website (previously known as Education Management System) personal informationManagement of student members of LTI Korea Translation Academy website (previously known as Education Management System)LTI Korea Translation Academy website (previously known as Education Management System)
11Management of temporary members of LTI Korea Translation Academy

12

Management of faculty members of LTI Korea Translation Academy

Others (one-off)

Platform for Peace and Communication (Korean Diaspora Literature Essay Contest)

Management of information of applicants and winners

Platform for Peace and Communication

New Korean Wave Cultural Contents Translation Contest personal information

LTI Korea website

ARTICLE 2:  Processing Personal Information, Operational Basis and Retention

① LTI Korea processes the following personal information files.

No.Personal Information fileOperational BasisPurposePersonal Information*Retention Period
1(LTI Korea website) 1:1 Q&A
  • Personal Information Policy
  • Consent of user
Same as Article 1, ①-1Name, email, contact information, passwordUntil deletion of the relevant posting
2Online submissionsSame as Article 1, ①-2Name, email, contact information, password

Two years

(renewal checked)

3Management of translation support program (waiting list) Same as Article 1, ①-3

Name(Korean/English), email, contact information, password,

Nationality, date of birth, adress, affiliation/occupation,

education and work experience, awards and achievements,

※ information about co-translator (if

applicable, seleted): same as above

Until execution of purpose of membership service(education, work experience, awards and achievements)
4Management of translators’ informationSame as Article 1, ①-4Management of information required for translation and publication programsUntil execution of purpose
5Korean Literature Global Platform (previously known as Digital Library of Korean Literature) website membershipSame as Article 1, ①-5Name, email, language, membership type, country of resident, purpose of signing up, contact information, Nationality,Until execution of purpose
6LTI Korea Library loan servicesSame as Article 1, ①-6Until execution of purpose
7LTI Korea Library newsletter servicesSame as Article 1, ①-7Email
8Korean Literature Now (KLN) subscriptionSame as Article 1, ①-8Name, email, contact information, adressUntil deletion is requested
9Inquiries about KLN (paper publications)Same as Article 1, ①-9Name, emailUntil deletion is requested

10

LTI Korea Translation Academy website (Education Management System) general members

Same as Article 1, ①-10

User-ID, name, email, contact information, password, date of birth, gender, Alien registration number

Until withdrawal of membership

11

Management of LTI Korea Translation Academy website (Education Management System) temporary members

Same as Article 1, ①-11

User-ID, name, email, contact information, password, date of birth, gender, education and work experience, awards and achievements, passport number, visa number

6 months since registration

12

Management of LTI Korea Translation Academy website (Education Management System) faculty members

Same as Article 1, ①-12

name (Korean/English), date of birth, Nationality, email, contact information, adress, education and work experience, qualifications, research records

Until deletion is requested

Others (one-off)

Applying for Platform for Peace and Communication (Korean Diaspora Literature Essay Contest)

Same as Article 1 ①-Others (one-off)

Name, date of birth, affiliation, position or grade, Nationality, contact information, email, adress

3 years since the date of collection

Applying for New Korean Wave Cultural Contents Translation Contest

Same as Article 1 ①-Others (one-off)

name (Korean/English), email, adress, contact information, nationality consent, recognition pathway

1 year after the end of competition

※ Passwords and unique identification information are encrypted and stored automatically.

② For further information regarding personal information files, users may visit Personal Information Protection Portal (www.privacy.go.kr) of Personal Information Protection Commission (run by Korea Internet & Security Agency)

ARTICLE 3: Third Party Sharing

① LTI Korea processes personal information only for the purposes outlined in Article 1 above.

② LTI Korea does not utilize or share personal information with a third party beyond the scope notified and consented beforehand. However, exceptions are made in the case of provision of information in accordance with the law, or within the scope ofotherstatutes

③ LTI Korea shares the user’s personal information with third parties as outlined below.

No.Third PartyPurpose of Utilizing Personal InformationPersonal Information ProvidedThird party Retention and Utilization PeriodBasis for Third Party Sharing
1Tax officeConfirmation of payment of scholarship and tuition feeResident registration number (foreign registration number)Utilized until certificate of payment of scholarship and tuition fee is issued. Stored permanentlyConsent of user
2Immigration officeConfirmation and approval of immigration records for foreignersName (in English), passport number, address, contact information, emailUntil termination of foreign registration
3Korean Studies InformationUsing book ordering systemEmailUntil 6 months after execution of purpose
4OverdriveE-book serviceEmailUntil execution of purpose
5E.C.OEmail
6Planty_mDigital magazine serviceEmail

ARTICLE 4:  Outsourcing

① LTI Korea outsources the processing of personal information as outlined below.

No.CompanyTaskNotes
1WithsysemLTI Korea website, New Korean Wave Cultural Contents Translation Contest (expected) 
2HiQDefect repair work for MIS 
3PinnodeKorean Literature Global Platform website
 
4UTOBMaintenance and repair work for data management system of LTI Korea Library 
5StibeeNewsletter dispatch serviceto be changed


6tbcMaintenance and repair work for KLN’s website 

7

Mapsco

LTI Korea Academy (Education Management System)


8

Saramin

LTI Korea personnel recruitment


Others (one-off)

Withsysem

Platform for Peace and Communication (Korean Diaspora Literature Essay Contest)


New Korean Wave Cultural Contents Translation Contest


※ For external service consigment only

② Pursuant to Article 26 of PIPA, when signing a contract with an outsourcing company, LTI Korea prohibits the use of personal information for purposes other than those specified in the contract and the sub-outsourcing of this business to another company. It alsostipulatestechnicalandadministrativesafeguards,supervisionandmonitoringoftheoutsourcingcompany,andresponsibilityforclaimsfordamages,etc.

③ Should there be any changes in the nature of consigned work or the outsourcing company, LTI Korea will reflect the same in this Privacy Policy and disclose that information through its website and newsletter without delay.

ARTICLE 5: Exercising User Rights and Duties

① The user, the user’s legal representative or the person delegated by the user may exercise the user’s rights as specified below.

  • 1Inspect the user’s personal information
  • 2Request correction in case of error
  • 3Request deletion
  • 4Request suspension of processing of personal information.

The user, the user’s legal representative or the person delegated by the user may exercise the user’s rights as specified in Article 5-① in the following ways.

1Make requests to LTI Korea to inspect, correct, delete or suspend handling of personal information

Download and complete the Personal Information Inspection, Correction, Deletion and Suspension of Handling Request Form below, and submit it to LTI Korea.

  • Download and complete the Personal Information Inspection, Correction, Deletion and Suspension of Handling Request Form below, and submit it to LTI Korea.※ The user must submit the Personal Information Inspection, Correction, Deletion and SuspensionofHandlingRequestFormalongwithaformofidentification(residentregistrationcard,residentregistrationcertificate,etc.).
  • The user’s legal representative or the person delegated by the user must submit the power of attorney (written by the user), the Personal Information Inspection, Correction, Deletion and Suspension of Handling Request Form, and a form of identification(residentregistrationcard,residentregistrationcertificate,etc.).

- The user, the user’s legal representative or the person delegated by the user will be notified of the result within 10 days.

※ Contact information:

  • Department: Policy Planning Team
  • Person in charge: Young-seon Yoo
  • Phone: +82 (0)2-6919-7763
2Make requests to Personal Information Protection Commission to inspect, correct, delete or suspend handling of personal information.

- Visit Personal Information Protection Portal (www.privacy.go.kr) and follow appropriate procedures.

③ If the user requests error correction or deletion of personal information, LTI Korea does not use or provide the user’s personal information until the correction or deletion has been completed.

ARTICLE 6:  Deletion of Personal Information

① LTI Korea deletes the user’s personal information without delay when it becomes redundant due to expiration of the retention period or execution of purpose.

② LTI Korea transfers the user’s personal information (or personal information file) to a separate database, or stores it in a different location, if the user’s personal information needs to be stored even after expiration of the retention period orexecutionofpurpose.

③ Process and method of deletion of personal information

1Process

LTI Korea identifies the user’s personal information (or personal information file) for removal, and sets up a plan for deletion of personal information. LTI Korea deletes the personal information (or personal information file) after seeking the approvalofPrivacyProtectionManager’sapproval.

2Method

Personal information stored as electronic files is deleted using Low Level Formatting. Personal information stored in paper format is destroyed by shredding or incineration.

3Deadline

LTI Korea deletes the user’s personal information (or personal information file) within 5 days of the expiry of the retention period or within 5 days of the date when the user’s personal information (or information file) is judged to be redundantduetoexecutionofpurpose,discontinuationofservice,terminationofproject.

ARTICLE 7:  Measures to Ensure Protection of Privacy

① Pursuant to Article 29 of PIPA, LTI Korea takes the following administrative/technical/physical measures to ensure the protection of personal information.

1Internal management plan

LTI Korea establishes and implements an internal management plan to ensure secure handling of personal information.

2Access rights management

LTI Korea monitors and minimizes access rights to personal information by designating staff members who may handle personal information. The details of granting, changing, or withdrawing access to the personal information processing system are recorded,andtherecordsarekeptandmanagedforatleastthreeyears.

3Access control

In order to prevent illegal access through the information and communications network and infringement of personal information, unauthorized access from outside is controlled and restricted by the use of IP (Internet Protocol) addresses and the infringementpreventionsystem.

4Encryption of personal information

The user’s unique identification information, password, and biometric data are encrypted when transmitted or stored through the information and communications network. Passwords are saved as one-way passwords.

5Storage and inspection of access records

Records of accessing the personal information processing system are stored and managed for at least 6 months. The access records are checked on a regular basis to prevent forgery, theft and loss.

6Installation of security programs

Security programs are installed and checked regularly to prevent leakage of or damage to the user’s personal information by the means of hacking or computer viruses.

7Physical security measures

LTI Korea controls access to the computer center and data storage center (where personal information is stored), by installing secure locking devices.

ARTICLE 8:  Privacy Policy Manager and Contact Information

① Pursuant to the relevant laws, LTI Korea designates Privacy Protection Manager and staff members in charge of handling personal information and resolving user complaints.

Privacy Protection Manager

  • Name: PARK Kyung-hee
  • Title: Director of Division of Administration and Planning
  • Phone: + 82 (0)2 6919 7790
  • Email: qxpark@klti.or.kr

Information ans Technology Team

Information and Technology Team

Information and Technology Team

ARTICLE 9:  Resolving Infringement of Rights and Interests

① The user may direct inquiries or complaints about privacy infringement to the organizations listed below

Personal Information Infringement Report Center (run by Korea Internet & Security Agency)

  • The Personal Information Infringement Report Center investigates complaints about infringement of personal information.
  • Website :privacy.kisa.or.kr
  • Phone : 118
  • Address : KISA Personal Information Infringement Report Center, 9, Jinheung-gil, Naju-si, Jeollanam-do, Republic of Korea

Personal Information Dispute Mediation Committee

  • Civil settlement of personal information disputes
  • Website :www.kopico.go.kr
  • Phone : 1833-6972
  • Address : 12th Floor, Sejong-daero 209, Jongno-gu, Seoul, Korea (Postcode: 03171)

Cybercrime Investigation Department of Supreme Prosecutors’ Office: 1301,cid@spo.go.kr (www.spo.go.kr)

National Police Agency Cyber Bureau: 182 (cyberbureau.police.go.kr)

ARTICLE 10:  Installation, Management and Rejection of Cookies

① The purpose

LTI Korea uses cookies, which partially store the user’s personal information, for the purpose of identifying the user and providing personalized services. The service provider transfers small files of information to the user’s hard drive.

② Users have the option of installing, operating or blocking cookies. Therefore, users may change the browser setting to allow all cookies, go through a confirmation process each time or block cookies. The cookies used by LTI Korea’s website store minimumpersonalinformationrequiredforuseridentification.Usersmustallowthecookiestobestoredontheirharddrivestobeableto use LTI Korea’s services properly.

- Follow the instruction below to either allow or block cookies:

<예시 : For Internet Explorer 11, go to [Tools] → [Internet Option] → [Privacy] → [Internet Setting] to either allow or block cookies.

ARTICLE 11:  CCTV

LTI Korea operates CCTVs as follows

① Purpose and Basis of CCTV Installation

Pursuant to Article 25-1 of PIPA, LTI Korea installs and operates CCTVs for the following purposes.

  • Security (resource theft, facility safety) and fire prevention
  • Prevention of crimes for customer safety

② Number of CCTVs and Locations

Number of CCTVsLocationsNotes
2lobby, car park entranceSame as before

1

2nd floor lobby

Same as before (newly installed in the second quarter of 2020)

③ Chief Manager and Access Authorized Person

PositionNameTitleTeamPhone number
Chief manager

YIM Jiwon

DirectorAdministration Team02-6919-7770
Access Authorized personChoi Eun-miManagerAdministration Team02-6919-7775

④ Recording time, storage period, storage locations and processing method

Recording TimeStorage PeriodStorage Location
24 hours a day30 days from the time of recordingLTI Korea Mechanical Room (1st floor)
Locked storage spaces in the office

- Processing method : LTI Korea records and manages requests to use for purposes other than those specified above, share with a third party, delete or view CCTV data, and permanently deletes the records after the expiration of the storage period (printedmaterialsaretobeshreddedorincinerated).

⑤ Checking CCTV data

Users may check CCTV data by contacting the person in charge and visiting LTI Korea.

⑥ Request to View CCTV Data

You may make requests to the system administrator of CCTVs, should you wish to view, check or delete your personal information at any time. However, your requests can only be limited to your personal information or CCTV data required for the benefitofyourlife,bodyandproperty.LTIKoreatakesallnecessarymeasureswithoutdelayuponreceivingarequesttoview,checkor delete CCTV data.

⑦ Measures to Ensure Safety of CCTVs

LTI Korea’s CCTV date is encrypted to ensure safe management. In addition, LTI Korea provides different levels of access to personal information as an administrative measure aimed at the protection of CCTV records of personal information. LTI KorearecordsandmanagesthefollowingdatatopreventforgeryandalterationofCCTVrecordsofpersonalinformation:dateandtimeof creation, purpose of viewing, date and time of viewing, and name of viewer. Locks are installed for safe physical storageofCCTVrecords ofpersonalinformation.

⑧ Changes in Privacy Policy

This CCTV Operation and Management Policy was enacted on May 20, 2021. Any additions/deletions made in accordance with changes in law, policy or security technology will be disclosed on LTI Korea’s website at least 7 days before enactment.

- Date of announcement: May 24, 2021 / Date of enforcement: May 24, 2021

ARTICLE 12:  Changes in Privacy Policy

① This Privacy Policy comes into effect on May 24, 2021.

출처표시한국문학번역원이 창작한 저작물은 공공누리 출처표시  조건에 따라 이용할 수 있습니다.