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Pursuant to Article 30 of the Personal Information Protection Act (PIPA), LTI Korea has developed the following guidelines for the protection of user privacy and swift handling of complaints in this regard.
① LTI Korea collects the user’s personal information solely for the purposes outlined below. In accordance with Article 18 of PIPA, LTI Korea will seek the user’s approval in case of any changes this Policy.
② LTI Korea processes the following personal information files.
| No. | Personal Information file | Operational Basis | Purpose | Personal Information | Retention Period |
|---|---|---|---|---|---|
| 1 | (LTI Korea website) 1:1 Q& |
| 1:1 Q&A (Management of inquiries and answers) | Required: name, email, contact information | Until deletion of the relevant posting |
| 2 | Management of translation support program (waiting list) | Management of LTI Korea submission programs | Required: name(Korean/English), email, contact information, password, nationality, date of birth, address, affiliation/occupation, education and work experience, awards and achievements, ※ information about co-translator (if applicable, seleted): same as above | Until execution of purpose of membership service(education, work experience, awards and achievements) | |
| 3 | Management of translators’ information | Management of essential information related to the translation publishing business | Required: manage essential information related to translation publishing business, including name, email, date of birth and contact information | Until deletion is requested (Until execution of purpose) | |
| 4 | Management of writers’ information | Required: manage essential information related to translation publishing business, including name, date of birth, email, affiliation/occupation | |||
| 5 | Digital Library of Korean Literature website membership (Individual / Institute) | Provide applicable Information service (Individual) | - Required: name, email, nationality, membership type - Optional: contact information, country of resident | Until deletion is requested | |
| Provide applicable Information service (Institute) | - Required: name, email, membership type - Optional: nationality, contact information, country of resident | ||||
| 6 | KLWAVE membership (Individual / Institute) | Provide applicable Information service (Individual) | Required(common): name, email, address, nationality ※ writer: affiliation information (added) ※ translator: nationality, date of birth, contact information, education and work experience (added) | Until deletion is requested | |
| Provide applicable Information service (Institute) | Required(common): name, email, contact information ※ publisher: representative information (added) ※ agency / organization: information from the person in charge, work experience (added) | ||||
| 7 | LTI Korea Library newsletter services | Management of newsletter services | Required: email | Until deletion is requested | |
| 8 | Korean Literature Now (paper publications) | Management of KLN subscription | Required: name, address, email, contact information | Until deletion is requested (Until request to unsubscribe) | |
| Management of KLN inquiries and answers | Required: name, email | Until deletion is requested | |||
| 9 | LTI Korea Translation Academy | Management of general members | Required: name, gender, nationality, date of birth, contact information, address, passport number, visa type, email, education and work experience, alien registration number (if applicable) | Until deletion is requested | |
| Management of temporary members | the same as above | 6 months since registration | |||
| Management of faculty members | Required: name, gender, nationality, date of birth, contact information, address, email, education and work experience | Until deletion is requested | |||
| 10 | International exchange | Management of project to support translation and publishing of overseas publishers | Required(common): name, email, address, | Until withdrawal of membership | |
| Management of overseas exchange offering project | Required(common): name, email, contact information | ||||
11 | Entry for the Diaspora New Literature Award | Management of entry for the Diaspora New Literature Award | Required: name, address, contact information, email | 3 years since registration | |
12 | New award contest | Management of a literature section | Required: name, address, date of birth, contact information, email, nationality, affiliation, education and work experience | 10 years since registration | |
| Management of a contents section | Required: name, address, date of birth, contact information, email, affiliation |
※ Passwords and unique identification information are encrypted and stored automatically.
※ One-off and internal business processing files among external business-related files are excluded from the above items.
③ For further information regarding personal information files, users may visit Personal Information Protection Portal (www.privacy.go.kr) of Personal Information Protection Commission (run by Korea Internet & Security Agency)
① LTI Korea processes personal information only for the purposes outlined in Article 1 above.
② LTI Korea does not utilize or share personal information with a third party beyond the scope notified and consented beforehand. However, exceptions are made in the case of provision of information in accordance with the law, or within the scope ofotherstatutes
③ LTI Korea shares the user’s personal information with third parties as outlined below.
| No. | Third Party | Purpose of Utilizing Personal Information | Personal Information Provided | Third party Retention and Utilization Period | Basis for Third Party Sharing |
|---|---|---|---|---|---|
| 1 | Tax office | Confirmation of payment of scholarship and tuition fee | Resident registration number (foreign registration number) | Utilized until certificate of payment of scholarship and tuition fee is issued. Stored permanently | Consent of user |
| 2 | Immigration office | Confirmation and approval of immigration records for foreigners | Name (in English), passport number, address, contact information, email | Until termination of foreign registration | |
| 3 | YES24 | E-book service | Until execution of purpose | ||
| 4 | Overdrive | ||||
| 5 | BUK.IO | ||||
| 6 | Planty_m | Digital magazine service | |||
| 7 | Korean Studies Information | Using book ordering system | Until 6 months after execution of purpose |
① LTI Korea outsources the processing of personal information as outlined below.
| No. | Company | Task | Notes |
|---|---|---|---|
1 | Withsysem | LTI Korea website, KLWAVE website and KoreanLiteratureNow website | associated with M.I.S. |
2 | Wizian | Digital Library of Korean Literature website, Translation Academy Next |
|
| 3 | UTOB | Maintenance and repair work for data management system of LTI Korea Library | associated with Digital Library of Korean Literature website |
| 4 | Mapsco | LTI Korea Academy (Education Management System) | |
| 5 | Stibee | Newsletter dispatch service |
|
| 6 | Mailplug | Business Email Service |
※ For external service consigment only
② Pursuant to Article 26 of PIPA, when signing a contract with an outsourcing company, LTI Korea prohibits the use of personal information for purposes other than those specified in the contract and the sub-outsourcing of this business to another company. It also stipulates technical and administrative safe guards, supervision and monitoring ofthe outsourcing company, and responsibility for claims for damages, etc.
③ Should there be any changes in the nature of consigned work or the outsourcing company, LTI Korea will reflect the same in this Privacy Policy and disclose that information through its website and newsletter without delay.
① The user, the user’s legal representative or the person delegated by the user may exercise the user’s rights as specified below.
- Download and complete the Personal Information Inspection, Correction, Deletion and Suspension of Handling Request Form below, and submit it to LTI Korea.
- The user, the user’s legal representative or the person delegated by the user will be notified of the result within 10 days.
- Visit Personal Information Protection Portal (www.privacy.go.kr) and follow appropriate procedures.
③ If the user requests error correction or deletion of personal information, LTI Korea does not use or provide the user’s personal information until the correction or deletion has been completed.
④ The user who is infringed upon his/her rights or interests due to a disposition or omission made by the head of a public institution on a request for perusal or correction of a request for deletion may request an administrative trial as prescribed by the Administrative Trial Act (Article 3)
※ Refer to the Central Administrative Appeals Commision's contact guide (www.simpan.go.kr)
① The user may request the following departments to view personal information pursuant to Article of PIPA. LTI Korea is trying to quickly process requests for personal information access from the user.
- Department for receiving and processing requests for access to personal information
① LTI Korea deletes the user's personal information without delay when it becomes redundant due to expiration of the retention period of execution of purpose.
② LTI Korea transfers the user's personal information needs to be stored even after expiration of the retention period of execution of purpose.
③ Process and method of deletion of personal information
LTI Korea identifies the user’s personal information (or personal information file) for removal, and sets up a plan for deletion of personal information. LTI Korea deletes the personal information (or personal information file) after seeking the approvalofPrivacyProtectionManager’sapproval.
Personal information stored as electronic files is deleted using Low Level Formatting. Personal information stored in paper format is destroyed by shredding or incineration.
LTI Korea deletes the users's personal information (or personal information file) within 5 days of the expiry of the retention period of within 5 days of the data when the user's personal informaion or information file) is judged to be redundant due to execution of purpose, discontinuation of service, termination of project.
① Pursuant to Article 29 of PIPA, LTI Korea takes the following administrative/technical/physical measures to ensure the protection of personal information.
LTI Korea establishes and implements an internal management plan to ensure secure handling of personal information.
LTI Korea monitors and minimizes access rights to personal information by designating staff members who may handle personal information. The details of granting, changing, or withdrawing access to be personal information processing system are recorded, and the recoreds are kept and managed for at least three years.
In order to prevent illegal access through the information and communications network and infringement of personal information, unauthorized access from outside is controlled and restricted by the use fo IP (Internet Protocol) addresses and the infringement preventions system.
The user's unique identification information, password, and biometric data are encrypted when transmitted or stored through the information and communications network. Passwords are saved one-way passwords.
Records of accessing the personal information processing system are stored and managed for at least 6 months. The access records are checked on a regular basis to prevent forgery, theft and loss.
Security programs are installed and checked regularly to prevent leakage of or damage to the user's personal information by the means of hacking or computer viruses.
LTI Korea controls access to the computer center and data storage center (where personal information is stored), by installing secure locking devices.
① Pursuant to the relevant laws, LTI Korea designates Privacy Protection Manager and staff members in charge of handling personal information and resolving user complaints.
Chief Privacy Officer
Privacy Manager
In charge of Privacy (Main)
In charge of Privacy (Sub)
① The user may direct inquiries or complaints about privacy infringement to the organization listed below
Personal Information infringemnet Report Center (run by Korea Internet & Security Agency)
Cybercrime Inverstigation Department of Supreme Prosecutors' Office: 1301, cid@spo.go.kr (www.spo.go.kr)
National Police Agency Cyber Bureau: 182 (ecm.cyber.go.kr)
① The Purpose
LTI korea uses cookies, which partially store the user's personal information, for the purpose of identifying the user and providing personalized services, The service provider transfers small files of information to the user's hard drive.
② Users have the options of installing, operation or blocking cookies. Therefore, users may change the browser setting to allow all cookies, go through a confirmation process each time or block cookies. The cookies used by LTI Korea's website store miminum personal information required for user identification. Users must allow the cookies to be stored on their hard drives to be able to use LTI Korea's services properly.
- Follow the instruction below to either allow or block cookies:
<Example 1 : For Internet Explorer 11, go to [Tools] →
<Example 2 : For Chrome, go to [Settings] → [Privacy and security] → [Clear browsing data] → [Basic] to either allow or block cookies.>
<Example 3 : For Microsoft Edge, go to [Settings] → [Cookies and site permissions] → [Cookies and data stored] → [Manage and delete cookies and site data] to either allow or block cookies.>
LTI Korea operates CCTVs as follows
① Purpose and Basis of CCTV Installation
Pursuant to Article 25-1 of PIPA, LTI Korea installs and operates CCTVs for the following purposes.
② Number of CCTVs and Locations
| Number of CCTVs | Locations | Notes |
|---|---|---|
| 2 | lobby, car park entrance | Same as before |
1 | 2nd floor lobby | Same as before (newly installed in the second quater of 2020) |
| 4 | 2nd and 3rd's the entire hallway | newly installed in the fourth quarter of 2023 |
③ Chief Manager and Access Authorized Person
| Position | Name | Title | Team | Phone number |
|---|---|---|---|---|
| Chief manager | Lee Jung-keun | Director | Managemnt Planning Division | 02-6919-7701 |
| Access Authorized person | Jeon Joo-ree | Manager | Management Support Team | 02-6919-7724 |
④ Recording time, storage period, storage locations and processing method
| Recording Time | Storage Period | Storage Location |
|---|---|---|
| 24 hours a day | 30 dats from the time of recording | LTI Korea Mechanical Room (1st floor) Locked storage spaces in the office |
- Processing method : LTI Korea records and manages requests to use for purposes other than those specified above, share with a third party, delete or view CCTV data, and permanently deletes the records after the expiration of the storage period (printed material dare to be shredded or incinerated).
⑤ Checking CCTV Data
- Users may check CCTV data by contacting the person in charge and visiting LTI Korea.
⑥ Request to View CCTV Data
You may make requests to the system administrator of CCTVs, should you wish to view, check or delete your personal information at any time. However, your requests can only be limited to your personal information or CCTV data required for the benefit to your life, body and property. LTI Korea takes all neccesary measures without delay upon receiving are request to view, check or delete CCTV data.
⑦ Measures to Ensure Safety of CCTVs
LTI Korea's CCTV data is encrypted to ensure safe management. In addition, LTI Korea provides different levels of access to personal information as an administrative measure aimed at the protection of CCTV records of personal information. LTI Korea records and manages the following data to prevent forgery and alteration of CCTV records of personal information: data and time of createion, purpose of viewing, data and time of viewing, and name of viewer. Locks are installed for safe physical storage of CCTV records of personal information.
① In order to safely manage the personal information of the data subject, LTI korea is undergoing an annual "Pulic Institution Personal Information Management Level Diagnosis" conducted by the Personal Information Protection Committee under Article 11 of PIPA.
② LTI Korea has obtained ad 'excellent' rating in the '2022 Personal Information Management Level Assessment'.
③ LTI Korea has taken the following improvement measures according to the results of the 2022 personal information management level diagnosis.
① This Privacy Policy comes into effect on October 12, 2023.
06083 LTI Korea, 32, Yeongdong-daero 112-gil, Gangnam-gu, Seoul, Republic of Korea
TEL: +82-2-6919-7714 / FAX: +82-2-3448-4247
Copyright(c) 2019 Literature Translation Institute of Korea. All Rights Reserved.
This website is the official e-Government website of the Republic of Korea.
